Administrative Assistant
Job Overview:
As an Administrative Assistant working for an author and motivational speaker, you will play a crucial role in managing various aspects of their professional and personal life.
Your responsibilities will encompass client management, scheduling, office administration, event coordination, media support, and more. You will be the backbone of the author’s daily operations, ensuring their professional commitments and personal tasks run smoothly.
Roles and responsibilities:
Client Management:
- Act as the primary point of contact for clients, responding to inquiries, scheduling meetings, and maintaining positive relationships.
- Ensure client requests and needs are addressed promptly and efficiently.
- Maintain a client database and records.
- Scheduling and Time Management:
- Manage the calendar, scheduling appointments, speaking engagements, and personal commitments.
- Coordinate travel arrangements, accommodations, and itineraries.
- Office Administration:
- Handle general office tasks such as answering phones, managing emails, and maintaining an organized workspace.
- Assist in managing financial records, expenses, and invoices.
- Event Coordination:
- Plan and coordinate speaking engagements, book launches, workshops, and seminars.
- Oversee logistics, including venue booking, travel arrangements, catering, and materials preparation.
Media Support:
- Assist in managing the promoter’s online presence by maintaining social media profiles, websites, and newsletters.
- Coordinate media interviews, book signings, and promotional events.
- Handle the author’s communications with publishers, agents, and public relations.
Content Management:
- Organize and archive research materials, notes, and drafts for the author’s writing projects.
- Provide assistance in editing and proofreading documents.
Job Experience:
- Freshers can apply.
- Internships are OPEN.
Qualifications:
- Proven experience as an administrative assistant, executive assistant, or similar role.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software and scheduling tools.
- Adaptability and ability to multitask.
- Discretion and confidentiality in handling sensitive information.
- A keen interest in the author’s field and a passion for their work.
- Knowledge of media and marketing is a plus.
Job Type: Full Time
Job Location: Andheri(W)-Mumbai
